How does the online seminar adapt to each situation?

Sometimes teams are scattered, deadlines seem to be shortened, and reducing costs is key. Faced with these new challenges, The online seminar stands out as one of the best solutions for maintaining cohesion and collective effectiveness.

This format, which is now central in professional events or The mandatory business seminars, combines flexibility and rigor to meet the needs of organizations. You still need to know how to adapt it to each context in order to get the most out of it.

In what contexts should you choose an online seminar?

The online seminar is particularly suitable when dispersed teams need to be brought together quickly. It meets the constraints related to The logistics, time constraints and the search for a more flexible and controlled organization.

In particular, it is essential in three main contexts:

• Logistics and constraints: When teams are spread across multiple sites or working remotely, coordination becomes a challenge. The digital format reduces travel, reduces costs and simplifies planning. It also makes it easy to integrate external stakeholders, regardless of their time zone.
• Extent and sensitivity: For strategic projects or large-scale communications, the online seminar guarantees the coherence of the message. Managing a fort number of participants stays fluid thanks to tools designed for large work meetings. Les boardrooms virtual platforms offer a secure framework, which promotes the clarity and traceability of exchanges.
• Accessibility and technology: An effective digital format facilitates the participation of all: employees with reduced mobility or remote sites. Adapted tools, replays and lightweight supports ensure continuity even with wifi access Broadband changeable. The quality of the experience is based above all on simplicity and stability.

Some companies also choose to combine face-to-face and distance learning to design hybrid events. This approach, often deployed in atypical places or modular, reinforces flexibility and makes it possible to maintain human relationships while optimizing the organization.

Our support

At Formeret, we help you identify the device that best suits your needs. From the framing phase, we define together the right balance between technical constraints and educational objectives. We also advise on the Choice of location, the most relevant formats and the reception capacity ideal.

What formats and tools should you select as needed?

Each online seminar format meets a specific objective. The choice depends on the message, the number of participants and the degree of interaction expected. The challenge is to offer a smooth and effective experience, faithful to the standards ofevent-based.

Live plenary

Ideal for sharing a common vision, the plenary makes it possible to disseminate key messages on a large scale. Exchanges take place via a Q&A or short surveys, in order to Ask questions live without losing the rhythm.

Virtual classroom

An interactive format par excellence, the virtual classroom promotes active participation in small groups. Exchanges are structured around clear instructions, short exercises and quick feedback. This type ofmeeting spaces facilitates the immediate implementation of the concepts covered.

Collaborative workshop

Designed to produce and decide, the collaborative workshop is based on tools for co-editing and video conferencing. Participants share a common document, discuss key points and validate the actions to be taken together. The rigor of Time-boxing guarantees its dynamics.

Hybrid

The hybrid format combines face-to-face and distance learning. In the conference rooms, a reliable technical device (microphones, spotlight, clear projection screen and sound system) connects participants remotely. It offers a continuity of experience between all audiences, while optimizingorganization of events.

Essential transversal tools

For organize an event fluid and professional, some tools are essential:

• Interactive whiteboards and co-publishing solutions to collaborate live.
• A system for managing registrations and automatic reminders.
• Chaptered replays and secure content sharing.
• Integration with calendar and SSO systems to simplify access and planning.

How to organize and conduct an online seminar?

The success of a digital seminar depends as much on the richness of the content as on the way in which they are conducted. To maintain attention and encourage participation, each sequence should be short, dynamic, and legible.

The Course of the seminar gains in efficiency when it follows a clear rhythm. For example, blocks of 8 to 12 minutes allow you to alternate input times, exchange moments and returns.

Here are a few pillars forevent animation of a remote meeting:

• Start strong : targeted icebreakers, quizzes or fun activities allow you to create a collective dynamic from the start.
• Structuring interactions : alternate input and action, integrate reaction times and question and answer sessions via chat or quick polls.
• Organize subgroups : breakout rooms with short instructions, clear roles, reporters appointed for summary feedback.
• Caring for transitions : a fluid animation is based on natural sequences between sequences.

Les presentations must remain sober so as not to saturate the screen (clean visuals, key messages displayed, etc.). A digital flipchart is often enough to get ideas out of the way.

Also, not neglecting informal times is essential. La Coffee break, even online, allows participants to breathe new life, to recreate relationships and to strengthen the team cohesion.

Finally, the addition of badges Or ofcustom avatars can also stimulateteam spirit. All these modalities avoid the famous “I hate seminars” heard in some teams and to engage your projects effectively.

How do you ensure a smooth experience for each participant?

Before: simplifying access and preparing the environment

It all starts with a clear invitation, accompanied by a one-page guide. Next, it is necessary to adhere to a few points:

• Easy access in a few minutes clicks (with Microsoft Teams, for example)
• Verification ofInternet access and wifi connection
• Check from space: calm, daylight, sitting snug

During: legibility, comfort and interactions

The Course of the seminar is based on a simple interface, visible instructions and regular break times. The pace remains legible: short blocks, varied activities, exchange time, etc.

Remember to keep:

• Energy variations: polls, quizzes, reactions
• Moments off (type Coffee break) to keep attention
• A relaxed atmosphere reinforces the team cohesion

After: maintaining the link and measuring the impact

THEevent animation extends after the session. One Replay, a quick summary and a survey allow measure the event in real time.

These few habits make it possible to ensure that the online seminar was a success:

• Priority Q&A at the end of the session
• Transition to Next step
• Hot check for improve quality Future sessions

Formeret, your ally for an online seminar

At Formeret, we are not just an event agency, but a partner involved in the organization of your events.

We support each seminar organization with a dedicated organization, a Scheduling accurate and packages adapted to your goals.

Our seminar rooms in Paris, all Turnkey, offer the installation ideal for remote animators: internet connection, audiovisual equipment, on-site assistance, stage management, screenwriting and technical support.

In connection with our partners, we ensure smooth coordination to ensure a smooth process, whether online or on site.

For the realization of your next professional face-to-face seminar, we offer you our know-how as well as a selection of exceptional spaces in the heart of Paris.

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Conclusion

The online format adapts to all contexts: nature of the public, Objectives of the seminar, technical or geographical constraints. There are as many types of events so many goals to achieve. That's why organize an event at a distance requires method and creativity.

Les professional seminars are based on three pillars to obtain concrete benefits:

• one short screenplay and controlled;
• Of rhythmic interactions ;
• one smooth experience from the first click to the End of the seminar.

Formeret supports companies in their meetings and events remotely, in a hybrid or in person, to transform each session into a lever for collective efficiency.

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