COMPETITIve exam room

A competition room must meet certain criteria, regardless of the type of theoretical exam, for example: driving license exam with traffic regulations (or “General Theoretical Test”), Toefl, Toeic, Toeic, written test for public administrations, baccalaureate oral exams...

Exam conditions must be optimal:

• Silent and well-soundproofed rooms to promote the concentration of candidates;
• Sufficient daylight: a bright room guarantees more comfortable conditions for taking the exam;
• A good surface area: you must of course provide a sufficient number of seats to take the written tests. In addition, a large room allows enough space to be left between the people seated. On the other hand, a room that is too small can create a feeling of suffocation for candidates.
• Adequate room layout: competition rooms are generally organized like a classroom.
• Quality furniture: tables and chairs in good condition for each candidate who takes the exam.
• Air conditioned spaces: essential for the comfort of candidates and the examiner during the exam.

For oral exams, it may also be necessary to provide several distinct working areas and multi-purpose rooms: waiting room for candidates, preparation room, test room, break room for jury members or supervisors, etc.

The ideal is therefore to turn to an examination center or a specialized rental agency offering multiple rooms and, preferably, modular rooms. In any case, the room chosen must provide an environment conducive to concentration while meeting the specific needs of each competition.

Before looking for a room to rent, take stock of the equipment you will need, including computer equipment. Most equipped rooms offer the following equipment rental:

• A whiteboard;
• A video projector and a projection screen;
• A sound system and microphones for large rooms;
• A repro printing service;
• Wifi access with high-speed internet.

If all equipment is not included, it can usually be added on request and integrated into the room rental rates. By using event and space rental professionals, you can also benefit from additional services according to your needs, for example:

• A catering service (especially for juries and supervisors if the exam lasts all day),
• Reception hosts and hostesses to guide candidates, verify their invitation, their identity document, etc.;
• Storage, luggage and cloakroom spaces;
• A technical team in case of problems...

Here are the steps to follow to rent competition spaces:

• Identify your needs: before starting your research, it is essential to clearly define your needs to ensure the smooth running of the test. This concerns the number of candidates and the reception capacity, the necessary equipment, the requirements in terms of accessibility, the location, etc.
• Find the ideal exam room: based on the list of your criteria, you can select the available rooms that fit within your budget. If you use an agency, providing a list of your needs and expectations will allow you to receive tailor-made and adapted proposals.
• Ask for detailed proposals: do not hesitate to ask for detailed proposals of the costs and services included in the rental. Learn about the terms and conditions for cancelling the rental contract.
• Check the availability of the rooms offered for rent;
• Preparing the room: before the start of the test, make sure the room is ready. This may include the layout of the space, the verification of technical equipment, the cleanliness of the place, etc.
• Management on D-day: going through a rental agency allows you to manage the rooms and possible technical incidents on the day of the exam.

To book a competition room, do not hesitate to contact the Formeret teams, professionals in the rental of event spaces of all kinds. Available from Monday to Sunday, our training rooms, meeting rooms, conference rooms, etc., are all modular, versatile, bright, and fully equipped according to your needs.