What are the different types of meetings?
Jacques Chirac said:” There are more ideas in two heads than in one. ”. This is why corporate meetings are necessary for every organization. These structured moments of exchange make it possible to share information, but also to promote decisionmaking, to improve team coordination and to ensure effective project monitoring.
In a professional environment that is constantly evolving, well organize a meeting has become a strategic issue. A poorly adapted format can lead to loss of time and hinder productivity. There are several types of meetings, each responding to a specific objective. Some aim to transmit essential information, others to structure a project with updates, others to solve a specific problem. To ensure their effectiveness, it is essential to identify them well and to adopt good practices for these professional meetings.
It is therefore interesting to understand what are the different types of meetings commonly used in business, their specificities and their advantages in order to help you choose the format and the boardroom the most adapted to your needs.
Here are the main types of corporate meeting :
What is a team meeting?
Team meetings are an important time for team management. It aims to ensure a regular progress point on ongoing projects, to coordinate tasks and to strengthen collaboration between all participants other than in team building. Generally organized on a weekly or bi-weekly basis, it makes it possible to discuss priorities, identify obstacles and define the next actions to be implemented. For this collaborative meeting to be effective, it is essential to structure its conduct. One meeting leader must frame the discussions, ensure the equitable distribution of speaking time and ensure that each topic addressed leads to concrete decisions. Good organization and a clear agenda are the tools needed to make the most of these exchange meetings, bring out new ideas and prevent them from becoming time-consuming.
What is a training meeting?
La training meeting is a moment dedicated to the development of the skills of employees. The main objective of the meeting content is to transmit new knowledge or techniques. As part of these training meetings, it is necessary to prepare and animate the session in order to maintain the commitment of meeting participants. The formats may vary, some employers prefer face-to-face meetings, others prefer remote sessions, or even for a mode of Blended Learning which combines the two approaches. Finally, theOrganization of a meeting effective must guarantee a structured process, taking into account progress objectives and time constraints.
What is an information meeting?
La Information meeting is, as its name suggests, an informal meeting that aims to transmit decisions, updates or instructions to the entire team. This is a generally brief and very factual meeting, whose objective is above all to quickly share the points necessary for the smooth running of the service or project. For her to remain one Productive meeting, it is recommended to prepare the agenda accurately, to avoid digressions and to encourage each employee to take notes. This exchange format is part of different types of meetings the easiest to set up, as it requires little preparation time and focuses on top-down information exchange.
What is a crisis meeting?
The crisis meeting is a essential meeting to manage unexpected or urgent situations that a business may face. It can take the form of a resolution meeting, where the causes are quickly identified and the solutions to be found. The success of this format is due to a good Conducting meetings. The organization of this meeting must be quick and responsive, however, leaving room for the thought necessary to decide actions. As it is often a meeting to decide In an emergency, the meeting management crisis involves setting clear priorities and obtaining the immediate support of stakeholders.
What is a kick-off meeting?
La kickoff meeting, often called Kick-Off, consists in bringing together all the stakeholders in a new project. Its role is to clarify the overall vision, to define the objectives and to present the first milestones. Within this working group meeting, it is appropriate to structuring the intervention of each one, of schedule meetings following meetings such as scoping meetings and the distribution of responsibilities. The challenge is also toanimate a project emerging, by generating motivation and team cohesion. To be fully operational, this first meeting must specify expectations, the resources allocated and the prospects for success.
What is a stocktaking meeting?
The stocktaking meeting is a special time for Take stock after the end of a project or at the end of a strategic period. It is part of the evaluation meetings, during which we analyze, together with the project managers, what worked well and what needs to be improved. In this type of meeting, it is advisable to structure the exchange well by clearly addressing the successes, the difficulties and the ways forward. This approach facilitates the conclusion of the meeting, identifying concrete actions for the future. In some businesses, these discussions take the form of operational meetings, which allow teams to make a decision as to the next steps or adjustments to be made.
What is a business meeting?
La commercial meeting is intended for sales teams, whose role is to monitor performance, analyze market trends and define appropriate strategies. Similar to a service meeting, it allows you to take stock of thefurtherance of the objectives set and to plan future actions. During this meeting, time is often devoted to the analysis of indicators, KPIs, the development of new action plans and sessions of Coaching adapted. One minutes of the meeting is then written to formalize the decisions taken and facilitate the implementation of the established plans. This meeting focuses a lot on Speaking members of the team in order to promote the feedback of field information and collective emulation.
What is a Social and Economic Committee (CSE) meeting?
La CSE meeting plays a major role in social dialogue and cooperation between employers and employees. Its frequency varies according to the size of the company and the company's collective agreements. In structures under the age of 50 employees, the employer is required to organize a CSE meeting every month. For businesses between 50 and 300 employees, a collective agreement can set a minimum of six meetings per year. In the absence of an agreement, the regulation imposes a Meeting every two months. Finally, for companies with more than 300 employees, a monthly meeting must be held.
Beyond these obligations, the CSE meeting is a space for discussion on working conditions, health and safety of employees. It allows staff representatives to express their opinions, share information, and suggest improvements. To ensure constructive and productive exchanges, it is essential to lead a meeting methodically, by structuring the agenda and ensuring compliance withPurpose of a meeting also strategic and institutional.
What is a union meeting?
The union meeting is an essential moment of exchange in the life of an organization, since it contributes to defense of rights and the interests of employees. It allows union representatives and persons concerned to discuss the company's situation, working conditions or ongoing negotiations. THEorganization of meetings trade unions must be part of a specific legal framework. They take place outside of employees' working hours, with the exception of staff representatives who can meet during their delegation time.
What is a multidisciplinary meeting?
The multidisciplinary meeting is a particularly useful format for complex or innovative projects. Comparable to a meeting between specialists, it brings together professionals with varied skills in order to promote a brainstorming rich and the creation of adapted solutions. These specific meetings are often implemented in areas such as health, innovation or design meeting technical, where the confrontation of ideas makes it possible to cover a broad spectrum of problems. The success of this type of encounter depends on number of participants, it must be high enough to guarantee a diversity of expertise, without affecting the fluidity of exchanges.
What is a meeting between specialists?
The meeting between specialists is usually organized in technical, medical or scientific contexts, where the sharing of technical knowledge is essential. These technical meetings are therefore devoted to specific problems. They can take the form of remote meetings to bring together experts who are geographically distant. Although it differs from customer meetings, his interest lies mainly in the exchange of expertise and the resolution of complex problems within internal meetings.
What is an institutional meeting?
La institutional meeting is a formal format bringing together external actors, public institutions or large organizations. It is particularly common in major groups, administrations, local authorities and companies collaborating with institutional partners. Its main objective is to Take stock on strategic topics and furthering major decisions, especially when it comes to regulations, partnerships or governance issues.
What is a back-to-school meeting?
The back-to-school meeting is an appointment specific to certain businesses or organizations whose annual cycle is well established. Often perceived as a Start meeting of exercise, it acts as a first information meeting to set priorities and announce the highlights of the year. This preparation meeting can take the form of a presentation meeting, where the objectives, the budget and the resources allocated are detailed. It also includes a Meeting of the elements important aspects of the strategy, in order to give an overall vision to all employees and to start a positive dynamic for the coming months.
What is a Management Committee meeting (CoDir)?
The CoDiR meeting, or executive meeting, meeting the company's managers and strategic managers. It aims to organize steering meetings on the vision and guidelines to be adopted, and to take important decisions for the entire structure. During this meeting, it is essential toorganize and animate one Round table effective, so that everyone can express their views on priorities and contribute to strategic choices. The decisions resulting from this CoDiR will often serve as a road map and shape future stages of development.
Conclusion
The diversity of the types of meetings highlights the importance of selecting the most suitable for the objectives of each meeting. By planning carefully and prioritizing good time management, you avoid efficiency losses and promote better productivity. The use of appropriate tools and methods makes it easier to monitor projects and ensure constructive exchanges, so that all participants can ask questions and move forward. Also consider varying your meetings with more atypical formats such as stand-up meetings. If you are looking for a room in Paris to organize an annual general meeting, a professional meeting or a corporate event, discover our spaces in the heart of the capital.